One Stop Shop for Exhibitors

Exhibitor Resources

Thank you for exhibiting at McLane Engage 2026! Below are a list of key dates you should be aware of. 

  • May 18: Exhibitor Kit Distributed to Exhibitors
  • July 10: Deadline for Loading Deals
  • July 10: All food & beverage items to be sampled must be submitted via email to Kelly Wilcox [email protected]
  • July 22 beginning at 8:00 AM: First Day Advanced Receiving
  • July 31: Hotel Room Block Cutoff at 5:00 PM CST
  • August 3: Invoice Deadline
  • August 14 until 2:00 PM CST: Last Day Advanced Receiving
  • August 15 – September 25: McLane Engage Virtual Deals Run
  • August 24: Exhibitor Set Up from 12:00 PM – 5:00 PM
  • August 25: Exhibitor Set Up from 7:00 AM – 3:00 PM (booths ready by 3:00 PM for Supplier/Sales meet and greet)
  • August 25 – September 18: McLane Engage Live Deals Run
  • August 26: Optional teardown 5:00 – 7:00 PM
  • August 27: Exhibitor Tear Down from 11:30 PM – 5:00 PM

Schedule is subject to change at any time.

The deal deadline is July 10. Please load deals to ensure they are visible to the sales team and customers as early as possible. For instructions on how to submit deals, please contact [email protected]. 

McLane Engage Social Media To help you drive connections and traffic to your booth, we’ve put together some social media resources for exhibitors. Use these tips and tools to create compelling social media content before, during, and after the trade show! Do’s and Don’ts DO use the #McLaneEngage hashtag. DO tag us on Facebook, LinkedIn, and Instagram. Templates While you can share whatever you want about McLane Engage to your social profiles, we’ve put together some templates to save you time.
  • Graphic 1: Add your logo in the space provided to this template for LinkedIn, Instagram, Twitter, and Facebook.
  • Graphic 2: No edits are necessary to post this LinkedIn, Instagram, Twitter, and Facebook graphic.

Instagram Stories: If you tag @McLaneCo on your Instagram Stories, you might have your story featured in our McLane Engage Instagram highlights. Follow Us on LinkedIn: Many of our customers have found us on LinkedIn. Join the discourse by following our profile: McLane Company, Inc. | LinkedIn

Log in to the registration portal to upload marketing materials specific to your sponsorship level. Below is a list of deadlines for your convenience:

  • Printed mailer ad: May 4
  • Logo for event signage: May 4
  • Logo for website: May 4
  • McLane Engage app ad: May 4
  • Logo for sample bag: May 4
  • Logo for special activity: May 4
  • Sponsor trailer ad: June 1
  • Floor sticker artwork: June 1
  • Logo for meals and party: June 1
  • General session media: July 6
  • Mobile push notification: July 6
  • Video for monitors: July 6
  • Eblast: one week prior to distribution date
  • Social Media Post: one week prior to distribution date

Lead retrieval can be purchased through the cvent exhibitor portal. Need help accessing the portal? Email [email protected]. 

Willwork Global Event Services is pleased to be the official general service contractor for the McLane Engage 2026. Please use your credentials that were provided to you via email from [email protected] to access exhibitor resources and order your booth needs securely. 

To order services click here.

  • Food & beverage samples are permitted on the show floor with prior venue approval.
  • All food & beverage items to be sampled must be submitted via email to Kelly Wilcox [email protected] by July 10.
  • To order in-booth catering, please contact: Kelly Wilcox [email protected]
  • Sample Size: Exhibitors may provide sample-sized portions for tasting and promotional purposes without restriction, provided these remain aligned with the historical format of the event. 
  • Full-Size Items: Exhibitors wishing to distribute full-size packaged goods in line with previous years will incur a corkage fee of $100.00 per vendor, plus applicable tax and service charge.
  • Exhibitors wishing to distribute full-size prepared food items in line with previous years will incur a corkage fee of $500.00 per vendor, plus applicable tax and service charge. 
  • Compliance: All exhibitors must comply with Hotel’s health, safety, and insurance requirements. Alcohol samples are not permitted.
  • Exhibitor sampling is intended to promote products vs. providing catering or meals.

Thank you for attending McLane Engage 2026. Please save the date for McLane Engage 2027, taking place August 10-12 in Orlando, FL.